Different Tips for Optimizing Your Employee Scheduling and Rostering System

Scheduling Secrets: 6 Tips For Better Staff Rostering - IncrediTools


It’s important to have an efficient employee scheduling and rostering system in place in order to optimize labor costs and ensure that your business is running smoothly. 

Here are a few tips to help you get the most out of your employee scheduling and rostering system:

1. Use Automated Scheduling Tools

There are a number of automated scheduling tools available that can help take the guesswork out of creating schedules. By using one of these tools, you can input your employees’ availability and the tool will generate a schedule that meets your needs. This can be a great way to save time and ensure that your employees are scheduled for shifts that they can actually work.

2. Communicate With Your Employees

Make sure that you communicate your scheduling needs with your employees in advance. This will help to ensure that they are able to plan their availability around your needs. Additionally, it’s important to keep communication lines open so that employees can let you know if there are any conflicts with their schedule.

3. Use a Time-Tracking System

A time-tracking system can be a valuable tool for ensuring that employees are working the hours that they are scheduled for. By tracking employee hours, you can identify any issues with time theft or employee absenteeism. Additionally, a time-tracking system can help you to optimize employee productivity by identifying which employees are the most productive during certain times of day.

4. Schedule Breaks Appropriately

It’s important to schedule breaks appropriately in order to avoid disruptions in workflow. Breaks that are too long can lead to employees getting bored or restless, while breaks that are too short can lead to employees feeling rushed and stressed. By finding the right balance, you can ensure that your employees are able to take the break time they need without negatively impacting productivity.

5. Foster a Positive Work environment

A positive work environment is important for employee morale and motivation. When employees feel valued and appreciated, they are more likely to be productive and engaged in their work. Additionally, a positive work environment can help to reduce employee turnover.

6. Offer Incentives for Productivity

Offering incentives for productivity can be a great way to motivate employees and encourage them to work harder. By offering rewards for employees who meet or exceed productivity goals, you can create a culture of excellence within your organization.

7. Encourage Employee Feedback

Encouraging employee feedback is a great way to get insights into what is working well and what could be improved with your employee scheduling and rostering system. Additionally, employee feedback can help to identify any issues that need to be addressed.

8. Review and Adjust as Needed

It’s important to periodically review your employee scheduling and rostering system to ensure that it is still meeting your needs. Additionally, you may need to adjust your system from time to time in order to accommodate changes in your business or workforce. By regularly reviewing and adjusting your system, you can ensure that it remains effective and efficient.

9. Get Help from a Professional

If you’re having trouble creating an effective employee scheduling and rostering system, consider getting help from a professional. A consultant can help you to identify your specific needs and develop a system that meets those needs. Additionally, a consultant can provide ongoing support and advice as you implement and use your new system.

10. Use Software to Simplify the Process

There are a number of software programs available that can help to simplify the process of creating and managing employee schedules. By using one of these programs, you can save time and ensure that your schedules are accurate and up-to-date.

By following these tips, you can create an employee scheduling and rostering system that meets your specific needs and helps to improve productivity. Additionally, you can use these tips to troubleshoot any issues that you may encounter along the way.


An efficient employee scheduling and rostering system is important for optimizing labor costs and ensuring that your business runs smoothly. By using automated scheduling tools, communicating with your employees, and using a time-tracking system, you can get the most out of your employee scheduling and rostering system. Additionally, it’s important to periodically review and adjust your system to ensure that it remains effective and efficient.


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